Paralegal 1

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Job Title:              Paralegal I                                                                           

Department:        Crook County District Attorney

Reports To:          Office Manager

Salary Grade:       Grade 6

I.      Job Purpose:

Under the general supervision of the Office Manager, this position performs a variety of complex duties associated with general office assistance in a legal setting.  This position is trained in legal matters and performs tasks requiring ample knowledge of the law and legal procedures.  This position will draft procedural motions, perform legal research and analysis, draft research memos, and perform case and project management. This position will perform many of the same functions as lawyers without practicing law or giving legal advice.  This position will assist lawyers by doing the organizational work for cases, such as filing, research, tracking status of matters, and document production.  The Legal Assistant/Paralegal II performs complex legal assignments with a high degree of independence and under minimal supervision of an attorney requiring extensive paralegal experience, skill and knowledge.

•           Number of Employees Reporting to This Position:       0 

II.        Duties, Tasks and Responsibilities:

  • Indexes and electronically files correspondence, pleadings, discovery, notes, memoranda, reports, and other materials according to a prescribed system.  Maintains a tracking/notification system as applicable.
  • Assists attorneys with trial preparation and may attend trial. Organizes exhibits, files, and other supporting documents, coordinates trial logistics, and assists attorneys in the courtroom.
  • Contacts witnesses to arrange for attendance at meetings, conferences, depositions, hearings and trials, and when necessary, arranges for service of subpoenas.
  • Performs a wide variety of paralegal work including document preparation, maintenance of accurate and detailed records, verifying accuracy of information, researching discrepancies, and recording information.
  • Prepares correspondence, contracts, discovery, and various court documents. Verifies and corrects grammar, format and composition as required.
  • Perform heavy data entry including entering police reports, extensive research and knowledge with obtaining criminal histories.
  • Technical evidence record data entry and preparation of evidence exhibits for court presentations and related courtroom testimony. High degree of accuracy with policies/procedures in accordance to federal and state discovery laws.
  • Prepare, issue and file accurate legal documents for the department including affidavits, motions, memorandums, charging documents and various other legal documents.
  • Create, organize, update and maintain files, research files and locate information for active cases
  • Notarize documents as needed
  • Act as receptionist occasionally to the public, attorneys and enforcement agencies, providing or directing proper information.
  • Other miscellaneous duties may include shelving, archiving, processing mail or assisting in other capacities in the office when needed.

III.      Skills, Knowledge and Abilities:

  • Must complete LEDS Certified training within 90 days of employment
  • Must complete Notary Certification within 90 days of employment
  • Must complete E-Filing training within 90 days of employment
  • Must be able to work with direct supervision and apply common sense to carry out detailed written or oral instructions.
  • Must be able to perform a variety of keyboard functions
  • Must be able to lift up to 25 pounds
  • Effective ability to organize and prioritize work to meet timelines.
  • Knowledge of legal procedures, practices, and terminology.
  • Ability to handle a number of administrative functions with useful input.
  • Possess English proficiency and excellent grammatical and writing skills (composition, grammar, spelling and punctuation; and computerized record keeping systems).
  • Ability to draft documents from attorney’s work sheet or notes and proofread to ensure accuracy.
  • Ability to read and interpret detailed documents such as rules, operating and maintenance instructions, procedure manuals, and court rules and procedures.
  • Anticipate and interpret immediate and future steps needed and act accordingly.
  • Ability to communicate effectively in writing and verbally with people who have a variety of communication skill levels.
  • Ability to work positively with a wide variety of individuals experiencing a wide variety of emotions.
  • Duties include extensive file maintenance, proofreading skills, accurate tracking of documents and deadlines, attention to detail, and calendaring.
  • Establish and maintain cooperative working relationships with attorneys, county staff, other personnel, and the public.
  • Due to the public nature of the agency, an incumbent in this position should always comport himself/herself in an honest manner and uphold the ethical standards of the legal profession including respecting the confidential nature of information and records.
  • Ability and skill to contribute to a positive work environment

IV.      Qualifications: 

  • Education-high school graduate or equivalent
  • Experience-two years of experience in a legal setting or Paralegal Degree/Certification.
  • Equipment used – personal computer and related software, printers, photocopier, facsimile, multi-line phone, scanner
  • Knowledge and ability in a legal office practices and procedures
  • Current driver’s license
  • Prior to or on date of hire:
    • Able to complete a thorough employment and/or criminal history check.
    • Able to successfully pass a pre-employment drug test (not required for all positions).

Final candidates will be required to provide official proof of college degree and certified transcripts (not required for all positions). 

V.        Position Details:

  • The duties outlined in this job description are not all inclusive and additional duties and tasks will be assigned as required. 
  • Work location is 300 NE Third St.
  • Fair Labor Standards Classification: Non-Exempt
  • Crook County is an equal opportunity employer
  • This position is ‘at-will’, and either Crook County or the employee may terminate the relationship at any time with or without cause.

Position Open Until:  January 25, 2018

Location: Prineville, OR
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