Office Assistant - Fairgrounds

Prineville, OR

Job Title: Office Assistant (32 Hours Weekly)  

Department: Fairgrounds

Reports To: Fairgrounds Manager  

Salary Grade: 107/10   $17.36 Hourly

All applications must be submitted through the link provided below:

I.      Job Purpose: 

Under the general supervision of the Manager, the assistant performs general receptionist, secretarial, bookkeeping and scheduling duties for the Fairgrounds

• Number of Employees Reporting to This Position: 0

II.        Duties, Tasks and Responsibilities: 

• Manage the Fairgrounds office, including general reception and clerical functions.

• Collect, distribute, and respond to mail received as appropriate.

• Must answer the telephone and in-person questions in a professional and polite manner

• Maintain a calendar of events for each fairgrounds facility

• Prepare scheduling, event bookings, promotions and event/service contracts.

• Perform basic bookkeeping and accounting, including invoicing, receipting, cash

-handling, daily deposits, data entry, reconciliation and balancing, budget preparation and monitoring, and preparing billing and expense claims.

• Act as Fair Board secretary, which includes taking, transcribing and filing meeting minutes

• Prepare monthly reports in a timely, reliable and comprehensive manner

• Participate in community activities that actively promote the fairgrounds

III.      Skills, Knowledge and Abilities: 

• Must demonstrate a willingness and ability to work with all members of the Fair Board, Crook County employees, and various volunteers

• Knowledge of clerical and office procedures and methods. 

• Proficiency using computer applications including Word, Excel, Outlook. And QuickBooks  

• Knowledge of general office machines and functions including: calculators, multiline phones, fax machine, copier, data entry, arithmetic operations. 

• Excellent verbal and written communication skills.

• Ability to gather, organize and manipulate data

• Ability to effectively communicate and work with employees at all levels of the organization. 

• Ability to effectively communicate with the public in order to address public complaints and concerns. 

• Ability to maintain a clean work environment 

• Ability to sit or stand for long periods of time during the course of the workday

IV.      Qualifications:  

• Education: High School Graduate or equivalent

• Experience: One year in administration, with agriculture administration preferred.

• Valid Oregon Driver's License.

• Prior to or on date of hire:

o Able to complete a thorough employment and/or criminal history check.

o Able to successfully pass a pre-employment drug test (not required for all positions).

o Final candidates will be required to provide official proof of college degree and certified transcripts (not required for all positions). 

V. Position Details: 

• The duties outlined in this job description are not all inclusive and additional duties and tasks will be assigned as required.  

• This position is ‘at-will’, and either Crook County or the employee may terminate the relationship at any time with or without cause. 

• Work location is Crook County Fairgrounds  

• Fair Labor Standards Classification: Non-Exempt

• Crook County is an equal opportunity employer