Public Health Modernization Manager

Prineville, OR

Department:           Health Department

Reports To:              Public Health Director

Classification:         Non-Exempt

Salary Grade:          $26.86-$30.22 Hourly

Summary

The primary duties of this position are to support the coordination and management of public health and human services programs under the guidance and general supervision of the Health & Human Services Director. The position will work closely with the Director to develop and implement programs for Crook County that are:

  • data-driven,
  • developmentally appropriate
  • culturally informed,
  • equitable,
  • trauma-informed,
  • and as comprehensive and sustainable as possible. 

This position will work collaboratively on a variety of public health initiatives in support of the department-wide mission to …provide fair opportunity to those in our community to achieve their full health potential. This position will serve a key leadership role in the department, responsible for supporting public health modernization initiatives, including strategic planning, health equity, and sustainability.

Essential Job Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Leadership

  • Coordinate operational planning for all department programs
  • Support strategic coordination of work being conducted across the department
  • Support staff meetings
  • Coordinate staff training and professional development
  • Support and participate in the ongoing strategic planning process for the department
  • Participate in workgroups through the Coalition of Local Health Officials, the National Association of County and City Health Officials, and Central Oregon Health Council
  • Provide technical assistance to community partners in the areas of grant writing, data analysis, and collection, and community health assessment
  • Maintain and track grant request and reporting requirements. Maintain database and files regarding information about grantors.
  • Correspond with prospects and grantors, including follow-up to check on status of proposals and reporting back to them on their program investments. Coordinate on-site visits with prospects/grantors as needed
  • Collaborate with health department staff, sub-contractors and partners to prepare accurate and timely progress reports

Public Health Accreditation

  • Serve as the Public Health Accreditation Coordinator
  • Coordinate Performance Management with the Quality Improvement team
  • Responsible for the monitoring and maintenance of the Public Health Advisory Board (PHAB) – Crook County site for accreditation yearly reports and re-accreditation

Competencies

  • Technical Capacity: Equipment use – personal computer and related software, telephone, printer/copier/facsimile
  • Financial Management
  • Initiative: Work independently and in coordination with teams to create and implement new or innovative strategies
  • Communication Proficiency: Effective in verbal and written forms. Learn and explain established policies and procedures using judgement and diplomacy
  • Time Management: Prioritize multiple projects and deadlines in a fast-paced
  • Ethical Conduct: Maintain confidentiality, abide by county/state and federal laws with knowledge of Public Health and county rules
  • Knowledge of Oregon Revised Statutes, Oregon Administrative Rules that govern environmental health programs and standard for follow-up of disease investigations and outbreaks
  • Knowledge of Public Health law, policies, practices, and procedures
  • Knowledge of the National Incident Management System (NIMC) and the Incident Command System (ICS). Teamwork and Collaboration: Work in a team setting collaboratively and promote a positive work environment
  • Serve on local, regional, state, and national boards, and/or committees as applicable to best serve the department and the community we serve

Health Improvement, Protection, & Preparedness

  • Consult with community advisors, local leaders, partners, and stakeholders to develop the strategic direction and priorities for the Crook County Health Department
  • Engage and mobilize community leaders to become local champions for health department initiatives and advocate for public policy
  • Educate community leaders, including elected officials, about effective strategies for improving public health through policy, systems, and environmental change
  • Communicate with local media to support department programs and community organizing to advance public policy initiatives
  • Conduct civic and other group presentations
  • Conduct regular assessment of the public health needs of Crook County in coordination with the Regional Health Assessment and Regional Health Improvement Plans
  • Develop and implement data collection and assessment tools and analyze data related to specific public health issues when necessary
  • Research and review current policy, environmental, and systems change strategies that support public health initiatives
  • Participate on Central Oregon Health Council workgroups
  • Complete Public Health Preparedness Training: ICS: 100, 200, 700, and 800
  • Participate in Public Health Preparedness exercises and events 

Public Health Modernization Coordination

  • Lead for the Public Health Modernization grant and associated workplan
  • Point person for development and implementation of subcontracts and agreements with partners that implement aspects of the Modernization workplan
  • Participation in learning collaborative and regional Modernization activities as needed Participate in the development of the Modernization Health Department Plan for 2023

Grant Writing

  • Conduct prospect research on potential government, foundation, and individual grantors using internet sites and other research resources
  • Coordinate, write, and implement grant activities as needed
  • Write, edit, and proofread proposals in accordance with grantor standards and requirements
  • Provide technical assistance to community partners in the areas of grant writing, data analysis, and collection, and community health assessment
  • Maintain and track grant request and reporting requirements. Maintain database and files regarding information about grantors.
  • Correspond with prospects and grantors, including follow-up to check on status of proposals and reporting back to them on their program investments. Coordinate on-site visits with prospects/grantors as needed
  • Collaborate with health department staff, sub-contractors and partners to prepare accurate and timely progress reports

Public Health Accreditation

  • Serve as the Public Health Accreditation Coordinator
  • Coordinate Performance Management with the Quality Improvement team
  • Responsible for the monitoring and maintenance of the Public Health Advisory Board (PHAB) – Crook County site for accreditation yearly reports and re-accreditation

Competencies

  • Technical Capacity: Equipment use – personal computer and related software, telephone, printer/copier/facsimile
  • Financial Management
  • Initiative: Work independently and in coordination with teams to create and implement new or innovative strategies
  • Communication Proficiency: Effective in verbal and written forms. Learn and explain established policies and procedures using judgement and diplomacy
  • Time Management: Prioritize multiple projects and deadlines in a fast-paced
  • Ethical Conduct: Maintain confidentiality, abide by county/state and federal laws with knowledge of Public Health and county rules
  • Knowledge of Oregon Revised Statutes, Oregon Administrative Rules that govern environmental health programs and standard for follow-up of disease investigations and outbreaks
  • Knowledge of Public Health law, policies, practices, and procedures
  • Knowledge of the National Incident Management System (NIMC) and the Incident Command System (ICS).
  • Teamwork and Collaboration: Work in a team setting collaboratively and promote a positive work environment 

Performance Indicators

  • Contribution to Quality Improvement processes, including a minimum of one per year specific to Administrative Services
  • Implementation of VMSG database across department programs and utilization to evaluate program performance and overall effectiveness
  • Development implementation, and completion of operational plans for all program Service groups across the department
  • Engagement in Regional Health Improvement Plan efforts
  • Documentation of sustainability efforts, including but not limited to grant submissions, partnership development and maintenance, et cetera.

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

This role will include a combination of sedentary desk work, standing presentations, and active group facilitation; some filing, lifting, and carrying may be required. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, fax machines, and presentation equipment – including microphones, audio and video recorders, projectors, lighting and backdrops. Presentations and events will be off-site at times and may require working in a variety of indoor and outdoor settings.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

 While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit; stand; walk; lift; use hands to finger, handle, or feel; and reach with hands and arms. Ability to lift up to 20 pounds, twist, and bend

Position Type and Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 8:00a.m. to 5:00p.m. Some weekends and evenings will be required for travel, events, and/or training. Days and hours may vary in a public health emergency. 

Travel

Local and regional travel for presentations, events and training can be expected. State or national travel may be an option for training and/or presentation purposes.

Required Education and Experience

  • Bachelor Degree in Public Health or related field and five years of experience in public health, health care, or social services

OR

  • Master of Public Health ore related field and three years of experience in public health, health care, or social services

Preferred Education and Experience

  • Master of Public Health
  • At least two years of experience in public health administration
  • Experience with community organizing event planning and coordination
  • Bilingual

Additional Eligibility Requirements

  • Able to complete a thorough employment and/or criminal history check
  • Able to successfully pass a pre-employment drug test
  • Final candidates will be required to provide official proof of college degree and certified transcripts (not required for all positions)

Safety Sensitive Requirements

  • This position is considered to be a safety sensitive position subject to drug screen(s) and adherence to all vaccine/immunity requirements for the healthcare setting

AAP/EEO Statement

  • This position is ‘at-will’, and either Crook County or the employee may terminate the relationship at any time with or without cause Crook County is an equal opportunity employer