Reports To: Finance Director
Grade/Step: 126/ 1-3
Salary: $68,023.90 – $72,162.48
All applications must be received through the link provided below.
Independent judgment and strategic decision making are critical to the planning and organizing of this heavily diversified workload. this position is responsible for the County's accounting and financial reporting. Supervises the work of professional and technical staff engaged in the preparation, maintenance and control of the County's accounting functions such as financial accountants, staff accountants, payroll specialist and accounting technicians. Knowledge of bookkeeping and accounting practices, cash handling and banking procedures, as well as business mathematics and record keeping are required. This individual must also have the ability to take the lead on migration to a new financial system.
The following duties are not intended to serve as a comprehensive list of all duties performed by all employees in this classification. Shown are duties intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.
• Supervises and/or Leads staff to include prioritizing and assigning work; ensuring the accuracy of accounting functions, completing performance evaluations; ensuring staff is trained; ensuring that employees follow policies and procedures; maintaining a healthy and safe working environment; and making hiring, termination, and disciplinary recommendations.
• Performs debt management responsibilities including but not limited to ensuring compliance with continuing disclosure agreements, ensuring debt payments are made in accordance with outstanding debt agreements, and assisting with arbitrage requirements and debt issuance.
• Performs investment management responsibilities including working with the City's contracted Investment Manager to ensure accurate investment reporting and monitoring.
• Performs and/or supervises daily accounting tasks and processes a variety of accounting transactions such as cash management, debt payments, investments, leases, A/P check registers and research and correction of transaction errors.
• Advises others on proper accounting, internal controls, and good business practices. Answers inquiries and resolves problems and issues from employees, other agencies, and the public.
• Manages the City's general and subsidiary ledgers and other accounting records, including administration of the related accounting systems, controls, and procedures.
• Reviews and updates subsidiary accounting system transactions and reconciles subsidiary systems to general ledger on a regular basis.
• Performs reviews and reconciliations to ensure the integrity and accuracy of the City's financial accounting records and prepares analyses, projections, and reports for financial management.
Interprets and ensures City accounting practices and financial reports are compliant with Generally Accepted Accounting Principles (GAAP), Government Accounting Standards, GASB statements, state and federal law and the City's ordinances, rules, regulations, policies, procedures, and other guidelines.
• Research new requirements and recommends implementation needs.
Prepares and/or supervises the preparation of monthly financial and accounting reports for management.
• Prepares and/or oversees grant billings and reports and ensures financial compliance with grant terms and State and Federal requirements. Advises other City departments regarding grant reporting and compliance.
• Works with other departments or divisions of the city to ensure that city-wide processes and practices comply with sound accounting controls and financial management principles. Such processes include department project and job order creation, billings and internal allocations, administration of contracts and other accounting or financial related transactions.
• Prepares complex financial analyses and special projects as needed. Investigates and resolves complex financial accounting, systems and reporting issues.
• Prepares and oversees year-end audit work papers and performs internal procedures as needed to ensure the integrity and quality of the financial accounting records.
• Work with departments to ensure audit requirements are met and work with auditors to answer questions and resolve any audit issues that may arise.
• Prepare and/or oversees City's Comprehensive Annual Financial Report, Bend Urban Renewal Agency Report, Bend Metropolitan Planning Organization Annual Report, and other required financial reports.
• Ensure City's Comprehensive Annual Financial Report complies with requirements for submission to GFOA's Certificate of Achievement in Excellence for Financial Reporting program.
Participates in the development and maintenance of complex financial forecasting models including long term revenue forecasts and utility rate models.
• Critically evaluates financial plans for adherence to sound financial management principles and compliance with City's fiscal policies.
• Assists with the development and implementation of accounting systems and processes, including participation in the City's migration to a new Enterprise Resource Planning (ERP) system. Duties include working closely with the ERP project team to analyze, map and document financial processes, identify business process improvements and participate in the selection and implementation of new software.
• Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.
• Acts as a finance department resource to other City departments and assists with training other finance department staff on accounting controls and processes.
• Performs other accounting duties in the absence of other assigned personnel or as needed. Backs up Financial Accounting & Reporting Manager in his or her absence.
• In an emergency event or an officially declared State of Emergency, respond as directed to ensure the restoration of essential public services, facilities, and infrastructure.
• Performs other duties as assigned.
Knowledge and Skills
• Principles and practices of accounting including governmental fund accounting, internal controls, accounting systems, financial reporting, budgeting, and auditing.
• Regulatory and reporting requirements for federal and state funded grants.
• Supervisory principles, employment laws, and employment related policies
• Applicable local, state, and federal laws, rules, and regulations.
• Customer service principles.
• Research methods.
• Project management principles.
• Applicable automated financial software packages.
• Cash control and revenue collection practices and controls.
• Business office procedures
• Building and /or maintaining complex spreadsheet models
• Solving highly technical and complex problems associated with accounting transactions, systems, controls, and procedures.
• Establishing and maintaining effective working relationships.
• Development of issues and findings from forecasting models and financial analyses, utilizing good judgment, critical thinking skills, problem solving techniques and sound decision-making skills.
• Delegating, reviewing, and prioritizing work to ensure compliance with standards and due dates.
• Monitoring and evaluating subordinates.
• Effective oral and written communication skills with customers and other city staff and management.
• Developing and monitoring budgets.
• Resolving conflict.
• Applying local, state, and federal laws, rules, and regulations.
• Working cooperatively with other employees, customers, clients, and the public.
• Effectively using a computer and related software applications.
• Advanced research and analyses of financial and budgetary issues.
• Recording, analyzing, verifying, reconciling, and reporting accounting transactions for multiple applications.
• Managing projects.
• Handling multiple tasks simultaneously and strong time management skills
• Exercising professional judgment and discretion.
Incumbents typically have a four-year degree in accounting, business, finance, or related field and at least five years of progressively responsible demonstrated general ledger, financial accounting, and analysis experience; OR an equivalent combination of education and experience that provides the required knowledge and skill. Governmental accounting experience is highly preferred. MBA or CPA is desirable.
Work is principally sedentary but may involve some physical exertion and eyestrain from working with computers and other office equipment. Work involves the normal risks and discomforts associated with an office environment. Work duties may frequently require evening or weekend hours.
Classification and Work Hours
This is an exempt position with work hours of Monday through Friday 8:00 am to 5:00 pm