Extension Program Coordinator

Suite 101, OR

Department:     Crook County Extension Service

Reports To:        Office Manager with OSU Extension Regional Director cooperating

Classification:   Non-Exempt

Salary:                $16.47 - $17.99

All applications must be submitted through the link provided below

https://crook-county.hiringthing.com/job/275762/extension-program-coordinator

Summary

Under the direction of the Office Manager with support from the OSU Regional Director and appropriate program related faculty, the primary responsibility of this position is to provide support in the design and implementation of the Crook County Extension  programs, as well as perform duties as an office assistant.  This is a Crook County position which follows all the rules/regulations and guidelines found in the Crook County Employee Handbook.

Essential Job Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

        Clerical and General Office Duties: 

1. Perform as part of the Extension Front Office team to provide clientele support. Assist office clientele with questions and      Extension educational program information. Interpret customer requests and provide program and educational information to Extension clients via phone, email, and other online tools, and in person using OSU Extension approved sources of information or refer to staff.

2. Work as a team member to coordinate job tasks and responsibilities, as required, for all Extension program areas. Share office workloads, cross-train and share information and skills with office staff. Be flexible to assist others with projects as needed.

3.  Perform data entry and related technical tasks. Compile data and complete reports as needed.

  • Knowledge and implementation of County cash handling processes.
  • Assist with office opening/closing procedures.
  • Represent this office on County Court committees as assigned.

5.  Prepare correspondence, reports, flyers, newsletters, etc.

6.  Design and prepare spreadsheets for reports, data/list management, mail merges, financial tracking, etc.

7.  In coordination with other Extension staff, use OSU Extension web templates and web editing software to manage content of Extension websites, program calendars, etc., – post new information, and remove outdated information. Post photos, videos, and other documents. Periodically review the website pages and links.

9.  Handle and record monies received for educational materials, programs, workshops, project service fees, and other activities involving fees.

10.   Utilize online systems, Excel, Access, and other database management systems, as required to perform registration and data processes for Extension programming.

11.   If a Spanish speaker, the person in this position will communicate with both English and Spanish speaking clientele and program participants.

12.   Contribute to general office maintenance, tidiness, and cleanliness chores, including office and reception areas, workroom, meeting rooms, kitchen, lunchrooms, etc.

Perform duties as Program Support:

1.       Provide office support to the 4-H program. Work as a member of the 4-H program team to coordinate job tasks and responsibilities to support faculty and program staff.

  • Conduct 4-H enrollment database entry, manage, and generate accurate reports of membership.
  • Assist 4-H faculty with organizing special events.
  • Assist with 4-H Leaders Association correspondence, fundraisers, and special events.
  • Assist with all Extension/partner scholarships – update applications and other scholarship materials, then distribute/post.  Communicate with potential applicants, scholarship recipients, and selection committees.
  • Perform clerical and office maintenance duties as related to the 4-H program.
  • Professional development and expansion of skills is encouraged.  Attend appropriate professional development training opportunities as identified in annual performance review and other means.  These trainings maybe offered at local and state levels.

3.       Be aware and assist with registration and entry processes for conferences, summer camps, awards, workshops, and other events. Support and communicate with program registrants; perform office tasks to support these events.

 

4.       Assist with registration processes for 4-H fairs. Provide office support and perform office tasks. Inventory, update, and order fair forms, judging materials, etc. Prepare materials for mailings; send mail or email to participants.

 

5.       Assist faculty/staff with 4-H Newsletter.  Communicate with staff to coordinate articles for publication. Assist with editing the program family newsletter.

 

6.       Assist faculty/staff with 4-H New Leader Orientation trainings: accept registrations, update, and prepare training binders and materials, preparation, and set-up for trainings.

8.       Manage publications and resource libraries; keep materials in stock. Inventory, order, print and copy as appropriate, using guidance provided by program faculty/staff.

Competencies

  • Evidence of effective communication (written and oral), ability to type.
  • Willingness to adapt to new technologies as available.
  • Public speaking, presentation, training, and teaching are a requirement for this position in both formal and informal settings.
  • Basic accounting and cash handling procedures.
  • Ability to learn and apply policies and procedures of Department, County, Oregon State University, and United States Department of Agriculture.
  • Ability and skill to work with volunteers, parents and youth, coordinate learning activities and work with the public in a courteous and non-judgmental manner.

Supervisory Responsibility:

This position has no supervisory responsibilities.

Work Environment:

This is a sedentary role; however, standing, lifting, and carrying may be required. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit; stand; walk; lift; use hands to finger, handle or feel; and reach with hands and arms. Ability to lift up to 25 pounds, twist, and bend.               

Position Type and Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. with the flexibility of hours for evening meetings and weekend events.   Additional hours may be required during special events.

Travel

Occasional travel is expected.

Required Education and Experience

  • High School Diploma (or equivalent).
  • Minimum of 2 years’ experience in an office environment and/or customer service.
  • Multi-lingual (Spanish) preferred
  • Post high school education preferred.
  • Able to complete a thorough employment and/or criminal history check.
  • Final candidates will be required to provide official proof of college degree and certified transcripts (not required for all positions).

Preferred Education and Experience

Additional Eligibility Requirements

Safety Sensitive Requirements

  • This position is not considered to be a safety sensitive position.

AAP/EEO Statement

  • This position is ‘at-will’, and either Crook County or the employee may terminate the relationship at any time with or without cause.


  •  Crook County is an equal opportunity employer.


Other Duties

  • Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.