Reports To: Crook County Court
Salary Grade: 131 ($84,116 – $113,107)
Under general supervision of the County Court, the Finance Director is responsible for all County financial operations. Critical aspects of this position include, but are not limited to: Serving as the County’s appointed Tax Collector; the development, review, analysis, evaluation, and administration of the County’s budget and financial operations; and the continual evaluation of fiscal impact of budget submittals and related issues on departmental budgets and County-wide budget.
The Finance Director oversees the tracking and monitoring of budget expenditures, ensuring that all allocated funds have been spent properly; develops and implements budgetary controls procedures; develops and reviews financial scenarios and models, advises the Court and department heads regarding financial impacts on a long-term financial forecast, incorporating insight and analysis on both revenue and cost trends.
Additionally, the Finance Director works across the County to provide financial subject matter expertise and leadership with the data, insights, and tools necessary to build a culture of responsible fiscal management with a goal of more efficient use of County resources, promoting more transparency around County operations; managing and coaching the finance team to provide financial support on the County’s most important decisions.
Essential Job Functions
The duties listed are intended only as illustrative examples of the various types of work that may be performed by individuals in this classification. Any of the following duties may be performed. These examples are not necessarily performed by all incumbents and do not include all specific essential functions and responsibilities the incumbent may be expected to perform.
The Finance Director must possess the ability to effectively assist in the leadership and coordination of the financial activities of County Government organization. Must be able to effectively assist in administering a variety of countywide financial programs and budgetary activities; interpret and apply federal, state, and County policies, procedures, laws, and regulations; analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals to improve operations, procedures, policies, or methods; effectively and fairly negotiate appropriate solutions and contracts; will gain cooperation through discussion and persuasion; supervise, train, and evaluate assigned staff; identify and respond to public and County Court issues and concerns; communicate clearly and concisely, establish and maintain positive, effective, and cooperative working relationships with County Court members, staff, budget committee members, elected officials, business leaders, external vendors, and the general public; exercise good judgement; communicate with varying and competing interests; mediate and facilitate.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Financial Operations:The Finance Director is responsible for all County financial operations including effectively executing Crook County’s financial strategy: including planning, organizing, implementing, directing, and evaluating the County’s fiscal; performance. Supports finance staff to ensure integrity and accuracy of the general ledger, accounts payable, cash receipting, payroll, financial reporting systems, and preparation of an annual audit report which includes separate review for federal grant compliance.
- Tax Collection: The Finance Director serves as the County’s appointed Tax Collector and is responsible for all duties of property tax collection processes as defined under ORS 311 and ORS 312. Directly supervises the Chief Deputy tax collector/s ensuring accuracy, efficiency, and adherence to statutory requirements.
- Budget: Lead and manage the annual budget development process; prepare and present recommendations regarding the annual budget including supplemental budgets as required. Robust hands-on participation in the oversight, preparation, administration, and control of the County budget; provide support and assistance to the County Court and department heads in the preparation of budgets, including the interpretation of budget policies, and budgetary controls; review internal audit documents and findings to ensure budget controls are implemented in accordance fiscal best practices, County policies, procedure, ordinances, resolutions, Oregon Budget Law, and any other local, state, or federal laws.
- Analyze, monitor, and report on revenue collection and expenditures in relation to authorized budgets; direct and monitor staff in the examination of budget and allocation requests; monitor budget allotment and reserve plans to assure compliance with County policies and objectives; monitor expenditures according to budget allocations/appropriations; direct adjustments as needed.
- Analyze and oversee analysis of local bond, federal and state funds; review and develop financial forecasts and long range strategic planning models; develop and coordinate funding recommendations, justifications, and alternatives for funding of agency programs to meet current and evolving needs.
- Coach and direct team to identify opportunities that will help the County operate more efficiently and deliver on its established goals and objectives.
Long-Term Strategic Planning: Evaluate and advise on the impact of long range planning, introduction of new programs/strategic policies and procedures. Analyzes and oversee assessment of local bond issuance, federal, and state funding opportunities; review and develop financial forecasts and long range strategic planning models: develop and coordinate funding recommendations, justifications, and alternatives for funding to meet current and future needs.
Reporting: Establish and maintain financial transparency; effectively and clearly communicate risks; advise, direct, and support the County Court and Departments/Offices with the timely preparation of monthly financial reports.
- Payroll: Oversees payroll activities which includes two (2) unions and one (1) non-represented group; shape and develop best practice and standards for Crook County payroll policy and procedure, ensuring accuracy and timeliness.
- Fixed Assets: Oversee the maintenance and inventory of all fixed assets in accordance with industry standards and government guidelines.
- Staff Management: This is a supervisory position. The Finance Director supervises assigned employees including, managing and providing direction to the Senior Accountant’s activities essential to the development and execution of financial policy and protocol. The Finance Director is accountable for assigning work, mentoring, coaching, and training; developing work plans and reviewing work for completing; evaluating performance and providing necessary feedback to employees; setting work standards.
Policy & Procedure
- Strategically develop and oversee account procedures – create reliable cash flow projections and reporting mechanisms that include minimum cash thresholds to meet operating needs.
- Enhance and/or develop, implement, and enforce policies and procedures by way of systems that will improve the County’s overall financial effectiveness.
- Provide expertise on increasing revenue and reducing costs.
- Project Management: The Finance Director will serve as manager and/or Court liaison for various large-scale projects as needed i.e., software implementation and rollout, capital projects, business acquisitions, and expansion of County interests.
Knowledge Skills & Abilities
This role requires an advanced knowledge of and understanding in the practical application of the following KSAs
- Oregon Budget Law expertise.
- Large-scale budgeting expertise.
- Generally accepted accounting principles (GAAP) and the ability to effectively use them.
- Tax collection principals and processes expertise.
- Governmental accounting proficiency.
- Expertise in modern and highly complex principles and management practices of municipal administration.
- Municipal government budget forecasting experience.
- Advanced knowledge and understanding of leadership and management principals; staff development and management; succession planning, professional development, and leadership pipeline development.
- Advanced knowledge of internal controls and auditing procedures.
- Deep understanding of pertinent federal, state, and local laws, codes and regulations specific to treasury, cash, investment, and debt management.
- Subject matter expertise in governmental finance and accounting process, protocol, and guidelines.
- High level of integrity
- Problem solving/analytical thinking.
- High level of emotional intelligence.
- Strong written and verbal communication skills.
- Advanced technical capacity.
- Skills in operation of listed tools and equipment
- Must have excellent interpersonal, organizational, and management skills
- Dispute Management.
- Skilled Judgement and Discretion.
This position has supervisory responsibilities for 5 or more employees.
The Finance Director operates in a clerical office setting and will regularly participate in department head meetings, county court session, executive court sessions, work sessions, legal department meetings, human resources meetings, and all other environments as required.
This is a largely sedentary role; however, some filing and other office related duties may be required periodically.
Position Type and Expected Hours of Work
The Finance Director is an exempt full-time position. Days and hours of work are typically Monday through Friday 8:00 am – 5:00 pm; however, extended, early, late, or weekend hours may be required due to unforeseen circumstances.
Occasional travel is expected.
Required Education and Experience
- Bachelor’s Degree
- 5 years progressively responsible experience in a financial management position in a government setting, with experience and responsibility for monies, securities, bonded debt management, and accounting.
- 3 years supervisory experience in a similar environment.
- Any combination of the above mentioned that demonstrates the required knowledge, skills and abilities to perform the job will be considered.
Preferred Education and Experience
- Degree focus in finance or administration is highly desirable.
- CPA or Master’s
- GFOA certification
Additional Eligibility Requirements
- Able to complete a thorough employment and/or criminal history check
- Final candidates will be required to provide official proof of college degree and certified transcripts (not required for all positions).
Safety Sensitive Requirements
- This position is not considered to be a safety sensitive position.
- This position is ‘at-will’, and either Crook County or the employee may terminate the relationship at any time with or without cause.
- Crook County is an equal opportunity employer
- Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.