Summary 

Under general supervision of the Chief Deputy Assessor this is responsible for maintaining accurate ownership and various other assessment records. The individual in this position must have general knowledge of the principles of ad valorem taxation and of the property tax laws of The State of Oregon, the ability to efficiently plan, organize and direct work schedule to meet mandatory deadlines, ability to learn and comprehend new laws and changes in the tax structure, and the ability to maintain confidentiality of records, specifically business personal property evaluations. This position will be assigned a multitude of duties involving assessment administration.

Essential Job Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must have ability to form and build good working relationships with co-workers, supervisor, and the general public.
• Maintain records of all ownership changes made in the county using recorded documents such as deeds, death certificates, probates or other pertinent documents.
• May assist The Chief Deputy in the preparation of the annual SAL reports for submission to The Oregon Department of Revenue.
• Make corrections to the tax roll for omitted property and clerical errors; work closely with appraisers, send letters, complete vouchers and make value changes in the computer system.
• May assist The Chief Deputy in reviewing the utility roll from The Department of Revenue.
• May assist The Chief Deputy in reviewing fire patrol information from The Department of Forestry.
• Responsible for processing all manufactured home transactions including ownership changes, issuing trip permits and confirming all paperwork has been submitted and filled out correctly. 
• May assist The Chief Deputy in the processing of changes to property boundaries including boundary line adjustments, segregations, partition plats and subdivision plats to reflect accurate boundaries and ownership.
• Consults with property owners, realtors, etc. in matters of ownership or any assessment related issue.
• Responsible for receiving and processing veteran’s exemption and senior deferral applications, answer questions pertaining to both programs and assist taxpayers in completing forms.
• May enter building permit information and “flag” accounts for appraiser inspection.

• May orders office supplies and tracks inventory.
• May scans appraisals, personal property returns, letters, vouchers and any other pertinent document.
• Resolves public relations and procedural issues involving assessment matters.
• Explains current Oregon property tax law to the general public and other county departments. 
• Attends tech group meetings to keep abreast of current assessment laws and procedures.
• Perform all customer service duties including answering phones and assisting customers at the counter.
• Works independently while ensuring compliance with all applicable statutes, county and office policies.

Competencies

• Technical Capacity
• Problem Solving/Analysis
• Customer/Client Focus
• Communication Proficiency
• Learning Orientation
• Ethical Conduct

Supervisory Responsibility 

This position has no supervisory responsibilities.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. On occasion, may have interaction with upset or hostile taxpayers during phone calls, field inspections, or at the customer service counter.

Physical Demands 

This is largely a sedentary role while in the office; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.

Position Type and Expected Hours of Work 

This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m.

Travel

Some travel may be expected for this position for training.

Required Education and Experience

• High School diploma or equivalent
• Minimum of 2 years’ experience in an assessor’s office or any satisfactory combination of experience and training which provides the required knowledge, skills and abilities may be acceptable, or any satisfactory combination of experience and training which provides the required knowledge, skills and abilities may be acceptable

Additional Eligibility Requirements

• Able to complete a thorough employment and/or criminal history check.
• Final candidates will be required to provide official proof of college degree and certified transcripts (not required for all positions). 

Safety Sensitive Requirements

• This position not considered to be a safety sensitive position. 

AAP/EEO Statement

• This position is ‘at-will’, and either Crook County or the employee may terminate the relationship at any time with or without cause.

• Crook County is an equal opportunity employer

Other Duties

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.