Paralegal 1 (Child Support/Restitution)

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Job Title:              Paralegal I (Child Support/Restitution)                             

Department:        Crook County District Attorney

Reports To:          Office Manager and Child Support Enforcement Agent

Salary Grade:       Grade 6

I.      Job Purpose:

Under the direct supervision of the Office Manager and the Child Support Enforcement Agent, this position performs a variety of duties associated with general office assistance in a legal setting.  This position is trained in legal matters and performs tasks requiring some knowledge of the law and legal procedures.  This position will draft procedural motions, perform case and project management. This position will assist lawyers by doing the organizational work for cases, such as filing, research, tracking status of matters, and document production.  This position performs complex legal assignments under supervision of the Office Manager requiring some paralegal experience, skill and knowledge. Under the general supervision of the Child Support Enforcement Agent, this position will provide support for the Family Support Division.  These duties include telephone and counter reception, using the child support software to enter and retrieve data, open and maintain child support cases, employment verifications, organizational work for cases, such as filing, research, tracking status of matters, and document production.  This position will provide advocacy to victims of crime by providing support from within the criminal justice system and with other community agencies and organizations. This position is responsible for investigating the nature and amount of economic damages suffered by the victims, providing information for the District Attorney to be presented in court, and tracking outcomes of the project.

            •           Number of Employees Reporting to This Position:       0 

II.        Duties, Tasks and Responsibilities:

  • Indexes and electronically files correspondence, pleadings, discovery, notes, memoranda, reports, and other materials according to a prescribed system.  Maintains a tracking/notification system as applicable.
  • Assists attorneys with trial preparation and may attend trial. Organizes exhibits, files, and other supporting documents, coordinates trial logistics, and assists attorneys in the courtroom.
  • Contacts witnesses to arrange for attendance at meetings, conferences, depositions, hearings and trials, and when necessary, arranges for service of subpoenas.
  • Performs a wide variety of paralegal work including document preparation, maintenance of accurate and detailed records, verifying accuracy of information, researching discrepancies, and recording information.
  • Prepares correspondence, contracts, discovery, and various court documents. Verifies and corrects grammar, format and composition as required.
  • Perform heavy data entry including entering police reports, extensive research and knowledge with obtaining criminal histories.
  • Technical evidence record data entry and preparation of evidence exhibits for court presentations and related courtroom testimony. High degree of accuracy with policies/procedures in accordance to federal and state discovery laws.
  • Prepare issue and file accurate legal documents for the department including affidavits, motions, memorandums, charging documents and various other legal documents.
  • Create, organize, update and maintain files, research files and locate information for active cases
  • Notarize documents as needed
  • Act as receptionist occasionally to the public, attorneys and enforcement agencies, providing or directing proper information.
  • Other miscellaneous duties may include shelving, archiving, processing mail or assisting in other capacities in the office when needed.
  • Prepare and file as directed by attorneys, contempt cases, probation violations, or criminal nonsupport actions.
  • Contact customers and other service providers via phone, written correspondence and through in-person interviews to gather information as directed by the Child Support Enforcement Agent.
  • Update child support cases when appropriate with changes to address, phone number or employer information.
  • Collaborates and coordinates with other community partners and agencies involved in the child support process.
  • Assist victims in obtaining restitution.
  • Implements procedures and assists with writing protocols to ensure awards and collection of restitution for victims.
  • Provides restitution information to the attorney handling the case prior to court hearings.
  • Collaborates and coordinates with other community partners and agencies involved in the restitution process.

III.      Skills, Knowledge and Abilities:

  • Must complete Notary Certification within 90 days of employment.
  • Must complete E-Filing training within 90 days of employment.
  • Must have professional verbal, written and interpersonal communication skills.
  • Must be able to lift up to 25 pounds.
  • Ability to draft documents from attorney’s and/or Child Support Enforcement Agent’s work sheets or notes and proofread to ensure accuracy.
  • Ability to read and interpret detailed documents such as rules, operating and maintenance instructions, procedure manuals, and court rules and procedures.
  • Ability to investigate non-custodial parents’ assets and employment as directed by the Child Support Enforcement Agent for further enforcement of child support.
  • Ability to apply federal laws, Oregon laws and rules, and Crook County District Attorney office policies and procedures.
  • Ability to communicate effectively in writing and verbally with people who have a variety of communication skill levels.
  • Ability and skill to contribute to a positive work environment.
  • Ability to independently complete assignments timely, even when faced with frequent interruptions and changes to rules, policies, forms and procedures.
  • Ability to operate a computer keyboard with repetitive and constant finger and wrist movements for long periods at a time in an environment where speed and accuracy are essential.
  • Ability to work in an open office setting with noise from office machinery and conversations.
  • Ability to transfer calls, take messages and provide general support to the Child Support Enforcement Agent
  • Ability to read, understand and interpret various computer program screens, changing quickly from one screen to another.
  • Knowledge of legal procedures, practices, and terminology.
  • Duties include extensive file maintenance, proofreading skills, accurate tracking of documents and deadlines, attention to detail, and calendaring.
  • Establish and maintain cooperative working relationships with attorneys, county staff, other personnel, and a wide variety of individuals experiencing a wide variety of emotions.
  • Due to the public nature of the agency, an incumbent in this position should always comport himself/herself in an honest manner and uphold the ethical standards of the legal profession including respecting the confidential nature of information and records.
  • Must be able to lift up to 25 pounds

IV.      Qualifications: 

  • Education-high school graduate or equivalent
  • Experience-one year of experience in a legal setting or Paralegal Degree/Certification.
  • Equipment used – personal computer and related software, printers, photocopier, facsimile, multi-line phone, scanner.
  • Knowledge and ability in legal office practices and procedures.
  • Current driver’s license.
  • Prior to or on date of hire:
    • Able to complete a thorough employment and/or criminal history check.
    • Able to successfully pass a pre-employment drug test (not required for all positions).
    • Final candidates will be required to provide official proof of college degree and certified transcripts (not required for all positions). 

V.        Position Details:

  • The duties outlined in this job description are not all inclusive and additional duties and tasks will be assigned as required. 
  • Work location is 300 NE Third St.
  • Fair Labor Standards Classification: Non-Exempt
  • Crook County is an equal opportunity employer.
  • This position is ‘at-will’, and either Crook County or the employee may terminate the relationship at any time with or without cause.

Position Close Date:  January 19, 2018

Location: Prineville, OR
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