Administrative Clerk - Road Department (Closes October 15)

Prineville, OR

Department:              Road Department

Reports To:                 Department Head

Classification:            Non-Exempt

Grade / Step:              111 / 1-13

Salary:                        $15.79 - $21.24

FTE:                            100% Road Department

 All applications must be received through the link proved below

https://crook-county.hiringthing.com/job/322022/administrative-clerk-road-department

Summary

The Administrative Clerk provides support to the Road Department, reporting to the Road Master.  This role will be heavily involved with various technology platforms and responsible for a wide range of duties including, but not limited to document creation and management, frequent written and verbal communication with employees, working with external vendors and providers, and file management; Intermediate computer skills and a robust knowledge of Microsoft environment is a must.  In addition to copying, filing, and assisting with data entry, the Administrative Clerk may also assist in facilitating special assignments as needed.  This individual must have customer service experience, and a working knowledge of clerical and office procedures.  Critical to the success of this role is the candidate’s ability to maintain sensitive information confidentiality.

 Essential Job Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.       

  • Must have ability to build and manage good working relationships with co-workers, and the public
  • Provide support and backup to the Road Master Assistant.
  • Perform routine clerical duties such as sorting and distributing mail, filing and limited scheduling of meetings, coordinating interviews, managing correspondence, and performing extensive data entry, such as timesheet entry.
  • Perform all other duties as assigned by Road Master.
  • Coordinate travel arrangements for meetings and trainings.
  • File and Reconcile equipment / vehicle inspection reports
  • Follow the state and federal record retention requirements for Road Department files and records.
  • Research road history and existing information pertaining to County Roads.
  • Enter Road Approach Permits when completed and approved and maintain history and updates.
  • Maintain confidentiality of all Road Department information
  • As needed, perform traffic control, flagging and pilot car activities.
  • In the absence of Road Master or Road Master Assistant, provide base station communications for the Road Department.
  • Assist in ordering office supplies.

Competencies

  • Technical Capacity.
  • Ability to organize and prioritize
  • Critical thinking and problem solving
  • Teamwork and Collaboration
  • Time Management.
  • Written and verbal Communication proficiency.
  • Interpersonal skills
  • Flexibility.
  • Ethical Conduct.
  • Initiative.

Supervisory Responsibility

This position has no supervisory responsibilities

Work Environment

This is largely a sedentary role; however, some filing, lifting, and carrying may be required.  Also at times, this job requires the person to be outside in a flagging capacity in inclement weather.   This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit; stand; walk; lift; use hands to finger, handle or feel; and reach with hands and arms. Ability to lift up to 20 pounds, twist, and bend.              

Position Type and Expected Hours of Work

This is a full-time position, working hours are Monday through Thursday 6:30-4:30. Additional hours may be required under special circumstances.             

Travel

Occasional travel may be expected.

Required Education and Experience

  • High School Diploma (or equivalent).
  • Ability to obtain a flagger certification within 6 months of hire.
  • Minimum of 3 years’ experience in an office environment and/or customer service.
  • Associates Degree or higher in a business field or equivalent experience.

Preferred Education and Experience

Safety Sensitive Requirements

  • This position is, considered to be a safety sensitive position

 AAP/EEO Statement

  • This position is ‘at-will’, and either Crook County or the employee may terminate the relationship at any time with or without cause.
  • Crook County is an equal opportunity employer

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.